Scout Vision Terms of Service

Last Updated: [11/02/2025]

PLEASE READ THESE TERMS OF SERVICE (“TERMS”) CAREFULLY BEFORE USING SCOUT VISION (“THE SERVICE”). By clicking “I Accept,” registering for an account, subscribing to our services, or otherwise accessing or using the Service, you agree to be bound by these Terms. If you do not agree to these Terms, do not use the Service.

These Terms constitute a legally binding agreement between you (“User,” “Scout,” or “Club”) and Scout Vision (“we,” “us,” or “our”) regarding your access to and use of the Service. In addition, our Privacy Policy (which is incorporated herein by reference) describes how we collect, use, store, and disclose your personal data. By using the Service, you also agree to be bound by the Privacy Policy.

1. Acceptance of Terms

1.1 Agreement.

By accessing and using the Service, you acknowledge that you have read, understood, and agree to be bound by these Terms, including any modifications made from time to time. Your continued use of the Service constitutes acceptance of any updated or amended Terms.

1.2 Scope.

These Terms apply to all users of Scout Vision, whether you are a sole scout or a club subscribing for multiple scouts. All users agree to these same terms, and the rights and obligations contained herein apply uniformly.

2. Description of the Service

2.1 Overview.

Scout Vision is a subscription-based platform designed to assist scouts in managing and tracking player data and scouting reports. The Service provides features including, but not limited to:

• Player Management: Create and maintain player lists (adding, editing, and deleting players).
• Favorites and Shortlists: Mark players as favorites and create shortlists.
• Team Management: Create and manage teams, including “shadow” or secondary team lists.
• Role Management: Utilize role-based controls (e.g., the “Responsável de Observação”) to manage access for other scouts within a club.
• Historical Tracking: View the historical record of changes made to data.
• Dashboard and Reporting: Access dashboards with charts and generate scouting reports; users are solely responsible for the reports they add.

2.2 Data Segregation.

Information entered by or uploaded for a club is shared among scouts within that club only. Data is not shared with other clubs or users outside the subscribing entity.

2.3 Third-Party Data.

In some cases, data (e.g., player statistics) may be automatically imported from publicly available sources such as the FPF website in Portugal via a link. Such data is subject to the same protection and segregation rules as user-provided data.

3. User Accounts, Registration, and Security

3.1 Account Registration.

In order to use the Service, you must register for an account. You agree to provide accurate, current, and complete information during registration and to update such information as necessary.

3.2 Account Responsibility.

You are solely responsible for maintaining the confidentiality of your account credentials (e.g., username, password) and for all activities that occur under your account. If you suspect unauthorized access or compromise of your account, please contact us immediately. While we may assist in account recovery, you remain solely responsible for any consequences arising from unauthorized access.

3.3 Termination of Accounts.

We reserve the right to suspend or terminate your account, in whole or in part, at our sole discretion if we determine that the Service is being used in violation of these Terms or for malicious purposes. Without limiting the foregoing, accounts may be terminated if the content uploaded includes sensitive or prohibited materials (such as child pornography, explicit harmful content, or other material that violates applicable law).

4. Subscription, Payment, and Billing

4.1 Subscription Model.

The Service is offered exclusively through subscription plans with recurring payments on a monthly or yearly basis. There is no free tier. Your subscription will automatically renew at the beginning of each billing cycle unless you cancel your subscription in accordance with Section 4.4 below.

4.2 Payment Methods.

Payments are processed via one or more third-party payment methods, which may include Stripe (accepting credit cards such as Visa and Mastercard), MB WAY, and bank transfers. By providing your payment information, you authorize us to charge your selected payment method for the applicable subscription fees and any related taxes. In addition, your use of any third-party payment processors is subject to their respective terms and conditions and privacy policies; by using the Service, you consent to be bound by those terms.

4.3 Billing and Receipts.

Subscription fees are billed in advance at the beginning of each billing cycle. You are responsible for ensuring that your payment method remains valid and has sufficient funds. Receipts may be provided upon request.

4.4 Cancellation and Refunds.

(a) You may cancel your subscription at any time; however, cancellation will only take effect at the end of your current billing cycle, and you will retain access to the Service until that period expires.

(b) No Refunds: Refunds are not available for any subscription fees already paid.

5. User Content and Intellectual Property

5.1 User Content.

“User Content” includes any data, photographs, videos, player information, scouting reports, and other materials you upload or input into the Service. You retain ownership of your User Content.

5.2 License Grant.

By submitting User Content, you grant Scout Vision a non-exclusive, worldwide, royalty-free, perpetual, irrevocable license to use, reproduce, modify, adapt, display, distribute, and otherwise exploit such content solely for the purpose of operating, maintaining, and improving the Service and for internal analytics. This license does not grant us the right to share your User Content with third parties, except as necessary to provide the Service or as required by law.

5.3 Restrictions on User Content.

You agree not to upload or transmit content that:

(a) violates any applicable law or regulation;

(b) is defamatory, obscene, pornographic, or otherwise harmful (including any content deemed to be child pornography or similarly egregious material);

(c) infringes the intellectual property or proprietary rights of any third party; or

(d) is uploaded for the purpose of malicious use.

5.4 Content Segregation.

Data provided or uploaded by a club is shared exclusively among that club’s designated users and is not accessible by users outside the club.

6. Prohibited Conduct and Acceptable Use

6.1 General Prohibitions.

You agree to use the Service only for lawful purposes and in a manner that does not interfere with the normal operation of the Service or the rights of other users. Prohibited activities include, but are not limited to:

• Uploading or transmitting illegal, harmful, or offensive content.
• Using the Service for harassment, hate speech, or discriminatory practices.
• Infringing upon intellectual property rights or other proprietary rights.
• Attempting to gain unauthorized access to the Service, its systems, or data.
• Using automated tools (e.g., bots, scrapers) to access or collect data from the Service.
• Engaging in any activity that could be reasonably deemed malicious or intended to harm the Service or its users.

6.2 Enforcement.

We reserve the right to investigate and take appropriate legal action against anyone who, in our sole discretion, violates these prohibitions, including immediate termination of access to the Service without notice.

7. Disclaimers and No Warranty

7.1 “As Is” Basis.

THE SERVICE, INCLUDING ALL FEATURES, CONTENT, DATA, AND USER CONTENT, IS PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS. SCOUT VISION DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

7.2 No Warranty for User Reports.

We do not generate or endorse any scouting reports provided by users. All reports and data are user-generated and are not independently verified by Scout Vision. You acknowledge that any reliance on such reports is at your own risk.

7.3 No Guarantee of Accuracy.

While we strive to provide a reliable and secure service, we do not guarantee that the Service will be uninterrupted, error-free, or completely secure, nor that the results obtained from its use will be accurate or reliable.

8. Limitation of Liability

8.1 Exclusion of Damages.

TO THE FULLEST EXTENT PERMITTED BY LAW, IN NO EVENT SHALL SCOUT VISION OR ITS AFFILIATES, LICENSORS, OR SERVICE PROVIDERS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOSS OF PROFITS, DATA, OR GOODWILL, ARISING OUT OF OR RELATED TO YOUR USE OF OR INABILITY TO USE THE SERVICE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

8.2 Aggregate Liability.

THE AGGREGATE LIABILITY OF SCOUT VISION FOR ANY CLAIM ARISING OUT OF OR RELATING TO THE SERVICE SHALL BE LIMITED TO THE GREATER OF:

(a) THE AMOUNT PAID BY YOU TO SCOUT VISION FOR THE SERVICE DURING THE SIX (6) MONTHS PRIOR TO THE EVENT GIVING RISE TO THE CLAIM;

(b) 5 TIMES YOUR CURRENT MONTHLY SUBSCRIPTION FEE.

8.3 Essential Allocation of Risk.

YOU ACKNOWLEDGE THAT THE LIMITATIONS AND DISCLAIMERS SET FORTH IN THIS SECTION ARE an essential element of the basis of the bargain between you and Scout Vision and that, were they not included, the pricing and other terms would be substantially different.

9. Indemnification

9.1 Your Responsibility.

You agree to indemnify, defend, and hold harmless Scout Vision, its officers, directors, employees, agents, affiliates, and licensors (collectively, the “Scout Vision Entities”) from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys’ fees) arising out of or in any way connected with your (a) use or misuse of the Service, (b) violation of these Terms, or (c) infringement of any rights of any third party.

9.2 Defense Control.

Scout Vision reserves the right, at its own expense, to assume exclusive control of any matter otherwise subject to indemnification by you, in which event you will cooperate fully with our defense of such claims.

10. Term and Termination

10.1 Term.

These Terms are effective when you first register for or use the Service and shall continue until terminated by either party in accordance with this Section.

10.2 Termination by You.

You may cancel your subscription at any time, and your access will remain in effect until the end of your current billing cycle, as described in Section 4.4.

10.3 Termination by Scout Vision.

We reserve the right to terminate or suspend your account immediately and without notice if:

• You breach any provision of these Terms.
• We determine, in our sole discretion, that the Service is being used for malicious purposes or in violation of our Acceptable Use Policy.
• Your uploaded content includes material that is illegal, harmful, or otherwise prohibited.

10.4 Effects of Termination.

Upon termination of your account:

• You must immediately cease all use of the Service.
• You will lose access to your account and any stored User Content. It is your responsibility to retain copies of any data you wish to keep.
• All rights and licenses granted to you under these Terms will immediately terminate.
• Any outstanding payment obligations accrued prior to termination remain due.

11. Modifications to the Service and Terms

11.1 Service Changes.

Scout Vision reserves the right to modify, suspend, or discontinue any aspect of the Service (including features or functionality) at any time, with or without notice.

11.2 Modifications to Terms.

We may update these Terms from time to time. In the event of material changes, we may notify you via our website or directly by email if the change significantly affects your rights or obligations. Your continued use of the Service following the posting of changes constitutes your acceptance of such changes. If you do not agree to the revised Terms, you must stop using the Service.

12. Dispute Resolution and Arbitration

12.1 Agreement to Arbitrate.

Except as provided in Section 12.2, you and Scout Vision agree that any dispute, claim, or controversy arising out of or relating to these Terms or the Service, including any question regarding its existence, validity, or termination, will be resolved exclusively by binding individual arbitration in accordance with the applicable rules of arbitration in Portugal. By agreeing to these Terms, you waive your right to a trial by jury and to participate in any class or representative action.

12.2 Class Action Waiver.

YOU AND SCOUT VISION AGREE THAT ANY DISPUTES SHALL BE RESOLVED ONLY ON AN INDIVIDUAL BASIS, AND THAT NEITHER PARTY SHALL BRING OR PARTICIPATE IN ANY CLASS, COLLECTIVE, OR REPRESENTATIVE ACTION.

12.3 Arbitration Procedures.

The arbitration shall be conducted by a neutral arbitrator in accordance with the rules of the relevant arbitration institution in Portugal. The arbitration shall take place in a location reasonably convenient for both parties. The arbitrator’s decision shall be final and binding, and judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof.

13. Governing Law and Jurisdiction

13.1 Governing Law.

These Terms shall be governed by and construed in accordance with the laws of Portugal, without regard to its conflict of law provisions.

13.2 Jurisdiction.

Notwithstanding any other provision in these Terms, any legal action or proceeding arising out of or related to these Terms or the Service shall be instituted exclusively in the courts of Portugal or resolved through arbitration as provided herein.

14. Miscellaneous

14.1 Entire Agreement.

These Terms, together with any documents expressly incorporated herein by reference (including our Privacy Policy), constitute the entire agreement between you and Scout Vision with respect to the subject matter hereof and supersede all prior or contemporaneous communications, whether electronic, oral, or written.

14.2 Severability.

If any provision of these Terms is found to be invalid or unenforceable, that provision shall be enforced to the maximum extent permitted by law, and the remaining provisions shall continue in full force and effect.

14.3 Assignment.

You may not assign or transfer these Terms or any rights or obligations hereunder without our prior written consent. We may assign these Terms without notice or consent.

14.4 No Waiver.

The failure of either party to enforce any right or provision of these Terms shall not be deemed a waiver of such right or provision.

14.5 Notices.

All notices or other communications provided under these Terms shall be in writing and shall be deemed given when delivered by email or posted on the Scout Vision website.

14.6 Contact Information.

If you have any questions, concerns, or notices regarding these Terms, please contact us at:

Email: [hello@scoutvision.com]

14.7 Headings.

The section headings used in these Terms are provided for convenience only and shall not affect the interpretation of any provision herein.

By using the Service, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service.