Scout Vision Privacy Policy

Last Updated: 11/02/2025

This Privacy Policy (“Policy”) explains how Scout Vision (“Scout Vision,” “we,” “us,” or “our”) collects, uses, discloses, and protects your personal information when you access and use our website, platform, mobile applications, and related services (collectively, the “Service”). By using our Service, you agree to the collection and use of information in accordance with this Policy. If you do not agree with our policies and practices, please do not use our Service.

1. Applicability

This Policy applies to all visitors, registered users, and customers (“you” or “users”) of Scout Vision. It governs the collection, processing, storage, and sharing of personal information provided by you or collected automatically when you use our Service. This Policy does not apply to personal information that third parties collect through other means, including through links to third-party websites.

2. Information We Collect

2.1 Personal Information You Provide

When you register for an account or use our Service, we collect the personal information that you choose to provide, including:

• Account Information: Your name, email address, and profile image (if you upload one).
• Platform Role & Club Affiliation: The club you are associated with and your role within the platform (which may differ from your real-world role).
• User-Generated Content: Data related to players, video URLs, scouting reports, and other information you input into the platform (including details about players, reports, and team lists). This information is provided by you and remains private—visible only to you or, where applicable, to other authorized members within your club.

2.2 Automatically Collected Information

We may also automatically collect certain information when you access or use our Service:

• Cookies and Session Data: We use cookies and similar technologies primarily for session management and authentication. In the future, we may implement additional cookies for analytics, user preferences (such as dark mode or language settings), and performance improvements.
• Technical Information: Data such as your IP address, browser type, device type, and operating system may be collected automatically for security purposes, to optimize performance, and to ensure proper functioning of the Service.
• Location Data (Optional): If enabled, we might use location information solely to adjust website language or for similar user interface purposes. This functionality is subject to your device settings and permission.

3. How We Use Your Information

We use your personal information for various purposes, including:

• Account Management: To create and manage your user account, authenticate you, and provide customer support.
• Service Provision and Improvement: To operate, personalize, and enhance the Service, including managing the private data within your club or account.
• User-Generated Content: To store, display, and manage content that you and other users provide, such as player data, scouting reports, and video links.
• Security and Performance: To monitor and improve the security and performance of the Service.
• Payment Processing: To process payments for subscriptions. (Please note: We do not store sensitive payment data on our servers; all payment processing is handled by third-party providers.)
• Analytics and Reporting: To compile aggregate analytics (e.g., user counts, overall usage trends) that do not identify individual users.
• Legal and Compliance: To comply with legal obligations, resolve disputes, and enforce our agreements.

3A. Legal Basis for Processing Your Personal Information

For users located in the European Economic Area (EEA) and other applicable jurisdictions, we process your personal information based on the following legal grounds:

• Consent: When you provide your personal information and expressly consent to its processing for specified purposes (such as receiving marketing communications), we rely on your consent.
• Contractual Necessity: We process your personal information to fulfill our contractual obligations, including account management and provision of the Service.
• Legitimate Interests: We may process your personal information based on our legitimate interests, such as improving our Service, ensuring its security, and analyzing aggregated usage data, provided that such processing does not override your fundamental rights.
• Legal Obligations: We process your personal information as necessary to comply with applicable laws and regulatory requirements.

By using our Service, you acknowledge that we have a legal basis for processing your personal data in accordance with this Policy and the relevant data protection laws.

4. Third-Party Services and Data Processors

We rely on trusted third-party service providers for various functions, including:

• Payment Processors: Payments are handled by third-party providers such as Stripe, MB WAY, and bank transfers. We do not store sensitive payment information; please refer to the respective provider’s privacy policies for details.
• Database and Authentication: Our platform uses Supabase to manage our database, authentication, and encryption. Supabase’s own security measures and terms govern these functions.
• Hosting: Our Service is hosted on Vercel. Please review Vercel’s policies regarding data handling and security.

We do not share your personal data with external partners for their own marketing purposes. Data may be shared in aggregated form for analytical purposes (e.g., overall user counts) without disclosing any individual user’s information.

5. Data Storage, Retention, and Transfers

5.1 Data Storage and Security

Your personal information is stored on servers managed by Supabase, which are primarily located in the United States. We rely on Supabase’s industry-standard security measures—including encryption and access controls—to protect your data. Our own team, in conjunction with our trusted partners, enforces additional security measures to ensure that your information remains private and secure.

5.2 Data Retention

We retain your personal data for as long as your account is active and for any reasonable period thereafter as required for legal, accounting, or reporting purposes. When you delete your account, your personal data will be removed from our active systems. However, some information may be retained in anonymized or cached form for analytics and performance purposes, without being used to identify you.

5.3 Cross-Border Transfers

Since our data is stored on Supabase’s US-based servers, your information may be transferred to and processed in the United States or other countries that may have different data protection laws than your jurisdiction. We take steps to ensure that such transfers comply with applicable legal requirements and are protected by industry-standard safeguards.

6. Your Rights and Choices

You have the following rights regarding your personal data:

• Access and Correction: You have the right to access and update your personal information.
• Deletion and Data Export: You may request that your data be deleted or exported. Please note that deleting your account may result in the removal of your content from the platform.
• Objection and Restriction: You can object to or request restrictions on certain processing activities.
• Withdrawal of Consent: If you have provided consent for specific processing activities (such as receiving marketing communications), you have the right to withdraw that consent at any time.

To exercise these rights or if you have any questions or concerns regarding your personal information, please contact us at hello@scoutvision.com.

7. Cookies and Tracking Technologies

7.1 Cookies

We use cookies and similar technologies for session management and authentication. In the future, we may also use cookies for:

• Analytics: Tracking page views, user behavior, and performance metrics.
• User Preferences: Saving settings such as dark mode/light mode or language preferences.

When additional types of cookies are implemented, we will provide appropriate notice and, where required by law, obtain your consent. You can manage your cookie preferences through your browser settings.

7.2 Location Data

If enabled, we may use location data solely to adjust the website language and provide a better user experience. This information is not used for tracking purposes beyond the immediate session.

8. Security Measures

We take the security of your personal data seriously. The security of your information is primarily ensured by:

• Supabase: Our database and authentication processes are managed by Supabase, which employs robust encryption and security protocols.
• Hosting Providers: Our Service is hosted on Vercel, which adheres to industry-standard security practices.
• Our Internal Policies: We enforce access controls and data protection policies to ensure that your data remains private and secure.

Please note that while we strive to protect your data using these measures, no method of transmission over the internet or electronic storage is 100% secure.

9. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. When we make material changes, we will update the “Last Updated” date at the top of this Policy and may notify you via the Service or through other appropriate channels. Your continued use of the Service after such changes constitutes your acceptance of the updated Privacy Policy.

10. Contacting Us

If you have any questions or concerns about this Privacy Policy, or if you wish to exercise your rights regarding your personal data, please contact us at:

• Email: hello@scoutvision.com

Please note: This Privacy Policy is intended to provide a clear and comprehensive explanation of our data practices. We encourage you to review it periodically. If you have any questions regarding this Policy or our data protection practices, please do not hesitate to contact us.